Festival & events
Welcome desk, security, bar, stage — Planigramme helps you assign your volunteers to every role and stay in control right up to the last night.
Les Musicales du Cher mobilizes 67 volunteers over 3 days to run the welcome desk, the bar, logistics, and security. Every year, coordinator Nathalie used to spend weeks building a schedule in Excel, redistributing it by email, then handling last-minute dropouts by text. At the 2023 edition, one in five volunteers hadn't seen the changes published 48 hours before the festival.
What most coordinators go through before discovering Planigramme.
Welcome desk, bar, security, stage... splitting volunteers across several roles with different hours is a headache in a spreadsheet.
A volunteer backs out two days before, and the whole communication chain has to start over. Calls, texts, re-publishing the schedule...
On the day, knowing which volunteers are present and which time slots are covered requires exhausting manual tracking.
Create a schedule for each role (welcome desk, bar, stage...) and assign your volunteers. Everyone sees only their own time slots, without getting lost in the other roles.
A volunteer drops out? They offer the swap right from their phone. Another accepts. You approve. The slot is covered again within minutes.
Your volunteers get a reminder email before their shift starts. The no-show rate drops, and on the day you get to enjoy the festival instead of chasing people down.
For our last edition, we had zero no-shows. Every volunteer got their reminders, and the few time slot swaps happened without me having to step in. A huge relief.
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