Library
With Planigramme, every volunteer knows their time slots in advance, gets reminders, and can organize with their colleagues completely independently.
The Pontaumur Community Library runs thanks to 14 dedicated volunteers who take turns welcoming members and managing loans. Every month, president Danielle used to spend several hours building next month's schedule in Excel, printing it, distributing it, and handling the inevitable adjustments. When a volunteer couldn't come, she had to contact the whole list to find a replacement.
What most coordinators go through before discovering Planigramme.
As soon as a shift changes, the document has to be redone, redistributed, and everyone has to be sure they saw the update.
When a volunteer is unavailable, contacting people one after another until someone is free takes a disproportionate amount of energy.
A schedule received at the start of the month, forgotten by the time it matters. Without automatic reminders, absences are frequent and unpredictable.
Every volunteer checks their shifts from their phone or computer. Changes appear in real time, with nothing to redistribute.
A volunteer offers their time slot for a swap. Another one accepts. You approve. No one needs to make ten phone calls.
Every volunteer gets a reminder email before their shift. The absence rate goes down, and you no longer have to chase anyone.
I never thought such a simple tool could save me so much time. In two clicks, the month's schedule is published and everyone is notified. It's exactly what our small library needed.
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