Free tool · no sign-up
Three ready-to-fill templates: an event, weekly shifts or a monthly rotation. No sign-up, works with Excel, LibreOffice and Google Sheets.
Files are generated on demand: nothing is kept on our servers.
Ideal for a fair, a tournament or a fundraiser: a schedule by role and time, with the list of volunteers.
| Day | Time | Role | Volunteer 1 | Volunteer 2 | Volunteer 3 | Lead | Notes |
|---|---|---|---|---|---|---|---|
| Saturday | 9am – 11am | Welcome desk | First Last | ||||
| Saturday | 11am – 1pm | Refreshments | First Last | First Last | |||
| Sunday | 2pm – 5pm | Clean-up | First Last | First Last | First Last | First Last | Bring gloves |
Ideal for a help desk, a charity shop or a library: a weekly grid with morning, afternoon and evening shifts.
| Week of: | |||||||
| Shift | Monday | Tuesday | Wednesday | Thursday | Friday | Saturday | Sunday |
|---|---|---|---|---|---|---|---|
| Morning 9am – 12pm | First Last | First Last | First Last | ||||
| Afternoon 2pm – 5pm | First Last | First Last | First Last | ||||
| Evening 6pm – 8pm | First Last | First Last | First Last | ||||
Ideal for on-call duty or a turn-taking rota: a monthly grid with an automatic total per volunteer.
| Month: | ||||||||||||||||||||||||||||||||
| Volunteer | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 | Total |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| First Last | X | X | X | X | X | X | ||||||||||||||||||||||||||
Pick the template closest to your situation and open the file in Excel, LibreOffice or Google Sheets.
Replace the example rows, rename the roles, change the times and add rows if you need to.
The layout is ready to print on A4 landscape. Email the file or drop it in a shared folder.
A spreadsheet is a great starting point, especially for a small team or a single event. Over time, four limits almost always show up:
With Planigramme, volunteers sign up themselves, swap shifts and get automatic reminders.
Try Planigramme for freeYes. All three files are free, with no sign-up and no email address required. You can edit, print and share them with your team as you like.
Yes. The templates are plain .xlsx files, with no macros and no merged cells. In Google Sheets, import the file from File > Import; LibreOffice Calc opens it directly.
Just click in the cells and replace the text: times, role names, days. You can also add rows or columns; the formatting is copied along with them.
The layout is already set: A4 landscape, fit to one page wide, with the header row repeated on every page. Just hit print.
Email the file, print it and put it up on site, or drop it in a shared folder. As soon as several people need to edit it, keeping a single up-to-date version gets hard.
The Excel template is a table you fill in yourself. With Planigramme, volunteers sign up on shifts on their own, swap between themselves and reminders go out automatically. For a small team or a single event, Excel is often enough.
Move to Planigramme: your volunteers sign up for shifts themselves, swap with each other and get automatic reminders. Free for small teams.
Create my free account →Free for small teams, no credit card required.